Tag Archives: google documents

Try One New Thing – Our 1st Anniversary Post

As we finish out June, we are also finishing up the first year of Learning for Life Online. For anyone who’s been reading along since the beginning: thank you. I’m going to work hard to make the second year of LLO as fun and fascinating as the first.

For our 50th post, I’d like to challenge you to choose one of the tools or services we’ve looked this past year and sign up for it or try it out. Pick something that intrigued you but you never got around to it, or something that looked ridiculous and you want to see if you were just missing something. Doesn’t matter how big or small a thing it is – just do it. Review the basics of playing with a new online tool or playing with a new gadget and remember to have fun!

Try One New Thing and play around with it for the month of July. As you try it, comment on this post with your experience or thoughts, and any suggestions you have for using it.

Rather than make you go back through the past year to look for your one new thing, here’s a quick reference list:

It takes time to make a social tool a part of your life, including your life online. Whatever you choose to do, give it to the end of July and then see what you think of it. Let us know here if your opinion has changed, and how.

Thank you all again for following along, and enjoy your One New Thing! See you in July…

Google Documents – Working together far apart

First, an apology – there was no lesson from LLO last Monday due to circumstances beyond our control. Sorry for the missed week, but we’re back today!

As you may remember, we posted early on in Learning for Life Online about online accounts being more than just email nowadays. During December, we’ll take a closer look at some of the things you get along with your Google, Yahoo and Hotmail accounts. This week, we’ll start with Google Documents (better known as Google Docs).

What Is It?

Google Docs is a service provided by Google to let users create and save documents entirely online. Just like the Microsoft Office programs (Word, Powerpoint, Excel), these Google Docs will let you write papers, draft resumes and cover letters, create presentations, put together spreadsheets and write and distribute online forms and survey – all completely online. You can switch from computer to computer to mobile device and always be able to work on your files. Best of all, you can share these documents with others and let them work collaboratively with you on the document. Think about all the party and project planning that would be so much easier without emailing lists back and forth.

Google Docs is made up of five different features:

  • Google Documents is like Microsoft Word. You create a document and type, just like with any other word processing program. Use it for resumes, letters, papers, flyers and so much more.
  • Google Spreadsheets is similar to Microsoft Excel. These spreadsheet programs are good for creating budgets, developing project plans, putting together party to do lists and similar tasks. The basic formulas you can apply do some of the math for you.
  • Google Presentations is their version of Microsoft Powerpoint. Create slideshows for school reports, conference talks, book discussion groups or any other place where you need to present visual ideas to a group of people. Best of all, you can embed the slideshows in a blog or website to make them available to everyone!
  • Google Drawings is a newer service. Use the shapes and drawing tools to add diagrams and flowcharts to reports, to sketch out a process for making household decisions or create an organizational chart.
  • Google Forms is a neat tool to help you create, distribute, and collect responses from online forms and surveys. Simple to set up and share, you can quickly put together a survey to choose an event date, get ideas for a potluck, figure out the best choices for paint colors and learn more about what people are thinking about anything.

For all of these, you can choose to share each document with specific people (invited by email) or publish the document publicly using a web link. You can also download most of the documents to your local computer in a variety of formats including PDF, which is useful for sending out documents that you don’t want changed.

If you’ve started a document on your own computer, you can upload that document to Google Docs to start a file there – you don’t need to do the whole thing over again.

How Is It Useful?

In addition to all the suggestions above, here’s a few ways you can use all of the Google Docs together. Let’s say you’re working with your friends or coworkers to put on a holiday craft fair. By using Google Docs, you can all share the documents, edit them from wherever you are, and save them or print them out as needed. So, create a flyer for the fair in Google Documents, put the price lists and the fair supply budget into a Google Spreadsheet, figure out the map of the artists’ booths in Google Drawings, add an online registration form to your website or Facebook page using Google Forms, and when it’s all over, give a presentation on how it all went using Google Presentations.

Try It Out

If you have a Google account, just click on the word “Documents” up at the top and try a few of them out. Start with things you know already – Google Documents would be a good one – and then try some of the others. If you don’t have a Google account, follow the links to each feature above and play with their demonstration documents. Watch a few videos on how each service works, then maybe sign up for an account and try it for real.

Help & Resources

Introducing….the Cloud

First, a note: Last week, I said that we would talk about buying music online and introduce “the cloud” in this post. As I wrote, I realized that it was too much information and should be split in two. So, this week we’ll introduce the cloud and next week we’ll talk about buying any kind of downloadable media – ebooks, audiobooks, music, videos and more. Thanks, and on into the cloud!

Cloud Computing Explained

What Is It?

The short answer is that “the cloud” is just a group of computers that store information and run software and applications for you, without you having to own or take care of those computers. You can access the information or use the applications from any device with an internet connection, and can upload and download your stuff from wherever you are.

This is what makes the cloud so useful – suddenly, you don’t need a powerful, expensive computer to do some really neat things. If you buy music, videos or books, you can keep them online and have them wherever you need them, but not require a lot of storage space on your own device. If you use multiple computers for work, you can put your files somewhere where you can get to them and not have to keep saving or emailing different versions back and forth. If you’re a small business, you can even rent a part of someone else’s powerful computers just for the space and time it takes you to do what you want, saving on business costs.

How Is It Useful?

Over our lessons, we’ve seen several tools that involve the cloud. All of them are made more useful because you can access them from anywhere. For a few examples, look at:

All of Amazon’s digital services now offer the option of saving either direct to a computer or to their Cloud Drive, so you can access your music and videos from any device you own. (More on this next week when we talk about buying downloadable media.) This fall, Apple introduces its iCloud service: if you use Apple devices, you can move files off of your computer and up to the cloud, where they are stored and easily shared between your Mac computer, your iPad and your iPhone. Everything you need, all in one place, accessible with whatever device you have in hand. Useful, eh?

In our previous post on music libraries, we mentioned that new tools are out there to let you see your home music library remotely. Yup, you guessed it – this is part of the cloud, too, but a private part that you can control.

Services like Subsonic and Spotify can be used like other music library programs, and also let you securely access your home music collection from remote internet-connected locations. (Spotify is also a source for streaming music, as we mentioned in our online radio post.) As long as the computer that stores your music is on and connected to the internet, you can log in to the service you use and play your tunes wherever you are. You can also choose to share your collections with friends and family by inviting them in. Note: You are not making your music collections public, unless you change the privacy settings to make that so.

Try It Out

You’re probably already using part of the cloud and didn’t realize it. Do you have Gmail, Yahoo! Mail or another web-based email service? That’s the cloud – you’re not storing those messages on your computer, someone else is storing them for you. Use Flickr or Picasa for your photos? Same thing. Has someone shared a Google Document with you, a spreadsheet, document or presentation? Also the cloud.

If you have an iPhone or an iPad, you’re using the cloud all the time. The cloud is what makes it possible for the iPad to be so small and lightweight and yet be so powerful. And, in the fall of 2011, Apple is going to officially launch its iCloud service to bring the cloud to all Apple devices.

The next time you use a mobile or web-based service, think about what parts of it might be in the cloud and what parts live on your computer or phone. The answer will certainly surprise you.

Help & Resources