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Anyvite logo

Getting all together – Evite, Anyvite and other invitation tools

Anyvite logoWhen you’re planning parties this summer (or any time), online tools can make it easy to invite guests, track RSVPs, and send out messages and updates. Different tools have different features, but most of them will let you:

  • Create an event that includes the what, where, and when information
  • Send invitations to guests using email addresses or social network messages
  • Receive notifications as people RSVP
  • Easily send messages out ot all invitees, or any group of RSVP type (asking the Maybes to say yes or no, for instance)
  • Update event information on the page and notify guests of changes
  • Link to a map or directions to your event

Some tools will also help you organize a potluck or other party contributions, let you pick themes and offer recipe and decor suggestions, or include other party planning fieatures.

How Does It Work?

First, choose what tool you’re going to use. These are some of the more well-known invitation tools online:

  • Evite.com – the most well-known invitation tool; owned by Yahoo, but you don’t need a Yahoo account to use it
  • Anyvite.com – an alternative to Evite; simple to use
  • Punchbowl.com – a full party planning site
  • Signupgenius.com – think of it like an online sign-up sheet posted on a bulletin board; create a sign-up list for anything from a party to a potluck to a volunteer schedule

You can also use the event scheduling features of some social networks to create events and invite guests:

  • Facebook event is great if you and your guests use FB
  • Google Plus (G+) lets you easily create and manage events if you use G+ or just have a Google account
  • Tweetvite helps you invite folks to an event using Twitter
  • Google Calendar (or any other online account calendar) will let you create an event on your calendar and then invite others to it. If you want the basics, this is enough.

Then, create an event. You might need to sign up with the tool first, or it might let you just get going. Click Create an event or whatever the button is, and then fill in the day, time, location and other details. Click Save and you’ve done most of the work.

Next, there will be an option to Invite or Add Guests. Click on that and enter your guests’ email addresses or choose from a list of your social network friends. There will probably be a place to type in a message inviting them to the event – add something cheerful but don’t repeat all the information in the event itself. When you’ve got everyone entered, click on Send to send out the invitations.

If you need to change the event information or add guests, you can do that at any time. The tool you use will probably ask whether you want to send a message out with the updates or email the new guests – do this so your guests know that something has changed. You can also Send a Message to all guests or just folks who have RSVPd yes or maybe to give them the new details or remind them that the event is coming up. Some invitation tools will automatically add your event to your guests’ online calendars, and send them reminders as the date of the event approaches.

Since you probably used your email address to create the event or sign up for the tool, you’ll receive notifications as your guests RSVP. If not, you can always go back and visit your event to see who has said yes, no, or maybe so far.

Once the event is over, your event page can stay up as a place for people to leave messages telling you what a great time they had, or you can hide it. That’s usually your choice, depending on the tool you used.

How Is it Useful?

What’s most useful about this is that it lets you keep all your event information in one place, online, where your guests can see it and keep track of it and their RSVPs. It also lets you easily track RSVPs and attendance numbers for your event, and might even let you manage potluck or other party contributions all in the same spot. Just like many of the other things we’ve looked at, it’s a one-stop party planning powerhouse of a tool.

Try It Out

If you have Yahoo or Google, it’s easy to just create an event in your online calendar and invite a few guests using their email addresses.

If you want to do a bit more, try out Anyvite or Punchbowl for a complete party planning experience. Push the buttons and see what special features each tool has, and see which one works best for you and the event you’re planning.

If you’ve found any other online party planning or invite tools to be really helpful, post them in the comments below.

Help & Resources

Getting Social – Sharing the neat stuff you find online

When the internet began, the only way to share interesting information online was to copy and paste it into an email, or forward one email message around and around.

Nowadays, the web is built for sharing neat stuff. From social networks like Facebook and Google+ (G+) to video and photo sharing sites, it’s easier than ever to share the interesting links that you’ve discovered.

Copy and Paste

The easiest way to share a link is still to just copy and paste. At the top of your browser, you’ll see the address bar. Inside of that field is the web address or URL, usually starting with “http://www.[something]”. Click into that address bar and highlight the entire URL. Then, either click on Copy (under the Edit menu at the top of your screen) or use Ctrl-C or Command-C to copy the item.

Next, just paste the URL wherever you want to share it from – into an email message, into a Facebook status update, into a comment you’re writing, into a blog post of your own. Click on Ctrl-V or Command-V, or Paste from the Edit menu and the full URL will appear. No need to type it all out yourself; let the computer do the work of remembering all the numbers and letters.

If you’re a bit more comfortable with a mouse and are on a web page, you can right click on the link you want to share and choose Copy Link Location. This avoids the possibility that you don’t highlight the entire URL in the address bar before you copy it.

Sharing in Facebook

Sharing a link in a Facebook status update can be as easy as pasting a URL into a status update, but do get a few more choices. First, when you paste that URL into a status update, Facebook knows you’re linking to a web page and will add a little preview of that page, including the title, a bit of text and an image. You can get rid of the image by clicking the box next to the words No Thumbnail, and you can click on the preview text to delete or change any of it. You can also share to the public or to just your friends by changing the Audience drop-down on the post.

Sharing something that a friend posted on Facebook is even easier. At the bottom of the post, click on Share. Facebook will ask where you want to share this item – your Wall, a friend’s Wall, or in a private message to someone. Pick the destination you want and follow the steps until you’re done.

Finally, all it takes to share a photo or video via Facebook is to upload it. Click on Add Photo/Video at the top of the page, then either upload a single photo/video or Create a Photo Album to add many photos of the same event or thing. Walk through the steps and when you’re done, your photos or videos will be shared on your Wall or Timeline.

Sharing from Flickr or YouTube

There are two ways you can share a photo or video that you find online. Just above the image (in Flickr) or just below it (in YouTube), there’s a small Share button. Click that and either:

  • Copy the link that they offer you, just like you did in the address bar. Now you can paste that link into a status post, email message or as a link on a page.
  • Get the HTML/Embed code. This small bit of web page code will let you actually paste the video itself into a blog post, blog comment, or web page you create. If you’re not using one of those tools, don’t worry about the Embed code – just copy and paste the link itself. But if you are using a blog or working with your own website, try embedding the video instead. Copy the code they offer you and paste it into your blog post or comment. It should look like this:

Sharing Anywhere Else

Most websites and tools will let you share items in one of the ways described above. Before you just cut and paste the URL, look around on the page and see if you see a Share button to click. Try clicking and see what happens – the service will probably just walk you through the steps you need to share using either a link or by embedding an image or video.

A word of caution: If the service requires you to create a new account with them before you can share something, stop and pause for a minute. Ask yourself if you really want to create a new account just for this, or if just copying and pasting the URL is fine. You don’t need to create accounts just because a website tells you so. Remember that you get to choose what you do and don’t want to do online, including signing up for a new service. Pause, and decide what you want to do next.

Help and Resources

Next week, we’ll take a step backwards and look at how to find neat stuff online. Stay tuned….