Tag Archives: signupgenius

Anyvite logo

Getting all together – Evite, Anyvite and other invitation tools

Anyvite logoWhen you’re planning parties this summer (or any time), online tools can make it easy to invite guests, track RSVPs, and send out messages and updates. Different tools have different features, but most of them will let you:

  • Create an event that includes the what, where, and when information
  • Send invitations to guests using email addresses or social network messages
  • Receive notifications as people RSVP
  • Easily send messages out ot all invitees, or any group of RSVP type (asking the Maybes to say yes or no, for instance)
  • Update event information on the page and notify guests of changes
  • Link to a map or directions to your event

Some tools will also help you organize a potluck or other party contributions, let you pick themes and offer recipe and decor suggestions, or include other party planning fieatures.

How Does It Work?

First, choose what tool you’re going to use. These are some of the more well-known invitation tools online:

  • Evite.com – the most well-known invitation tool; owned by Yahoo, but you don’t need a Yahoo account to use it
  • Anyvite.com – an alternative to Evite; simple to use
  • Punchbowl.com – a full party planning site
  • Signupgenius.com – think of it like an online sign-up sheet posted on a bulletin board; create a sign-up list for anything from a party to a potluck to a volunteer schedule

You can also use the event scheduling features of some social networks to create events and invite guests:

  • Facebook event is great if you and your guests use FB
  • Google Plus (G+) lets you easily create and manage events if you use G+ or just have a Google account
  • Tweetvite helps you invite folks to an event using Twitter
  • Google Calendar (or any other online account calendar) will let you create an event on your calendar and then invite others to it. If you want the basics, this is enough.

Then, create an event. You might need to sign up with the tool first, or it might let you just get going. Click Create an event or whatever the button is, and then fill in the day, time, location and other details. Click Save and you’ve done most of the work.

Next, there will be an option to Invite or Add Guests. Click on that and enter your guests’ email addresses or choose from a list of your social network friends. There will probably be a place to type in a message inviting them to the event – add something cheerful but don’t repeat all the information in the event itself. When you’ve got everyone entered, click on Send to send out the invitations.

If you need to change the event information or add guests, you can do that at any time. The tool you use will probably ask whether you want to send a message out with the updates or email the new guests – do this so your guests know that something has changed. You can also Send a Message to all guests or just folks who have RSVPd yes or maybe to give them the new details or remind them that the event is coming up. Some invitation tools will automatically add your event to your guests’ online calendars, and send them reminders as the date of the event approaches.

Since you probably used your email address to create the event or sign up for the tool, you’ll receive notifications as your guests RSVP. If not, you can always go back and visit your event to see who has said yes, no, or maybe so far.

Once the event is over, your event page can stay up as a place for people to leave messages telling you what a great time they had, or you can hide it. That’s usually your choice, depending on the tool you used.

How Is it Useful?

What’s most useful about this is that it lets you keep all your event information in one place, online, where your guests can see it and keep track of it and their RSVPs. It also lets you easily track RSVPs and attendance numbers for your event, and might even let you manage potluck or other party contributions all in the same spot. Just like many of the other things we’ve looked at, it’s a one-stop party planning powerhouse of a tool.

Try It Out

If you have Yahoo or Google, it’s easy to just create an event in your online calendar and invite a few guests using their email addresses.

If you want to do a bit more, try out Anyvite or Punchbowl for a complete party planning experience. Push the buttons and see what special features each tool has, and see which one works best for you and the event you’re planning.

If you’ve found any other online party planning or invite tools to be really helpful, post them in the comments below.

Help & Resources

What to bring? – coordinating with PerfectPotluck

Hope your 4th of July was exciting in all the best ways. Today on Learning for Life Online, let’s continue the food theme and look at ways to make sure you don’t have 15 macaroni salads at your next backyard BBQ. You could just have everyone email you what they’re bringing, but then you have to keep track of it all and let folks know when they need to pick something else.

Instead, why don’t you try an online tool that all of your guests can see and add to themselves – something like Perfect Potluck?

What Is It?

Perfect PotluckPerfect Potluck is exactly what it sounds like: a place to coordinate what people are bringing to a group potluck.

Perfect Potluck is simple to use – just click on Click Here to Create a Group Meal and fill out the form with all your event details. It asks for your phone number, but you don’t have to enter your real number if you don’t want to. It’s just there for your guests to contact you, and if they have your number already, you’re all set. In the same way, you don’t have to add your address if your guests know where you live, but if you do add it, Perfect Potluck will include a link to a map for your guests to use.
Perfect Potluck sign-up block

For the potluck categories below, you can keep the ones that are already there or delete them and type in your own. You need to add a quantity of at least 1 item for your category to show up on your potluck sign-up list. After the categories, add details like time and other instructions in the Notes section. If you have any useful links for your guests (like Yummly!), you can add them.

When you’re done, click on Submit Group Meal Details and you’re all set. You’ll get an email with a link to your sign-up page. Send that link to your guests using plain email, an invitation or party-planning site (we’ll cover those next week), or an online calendar or Facebook event invite.

When your guests click on the link, they’ll visit your Perfect Potluck sign-up page. They can see what other people are already bringing and choose something to fill in the holes. All they have to do to sign up is click on Take next to whatever they want to bring. The only required field is their email address – they can fill in whatever else they’d like. They can also go back to the link and change their reply at any time.
Perfect Potluck guest sign-up

How Is It Useful?

The big answer to this is that you don’t have a hundred emails or phone calls flying back and forth about what people are bringing. There’s a single list, in a single place, that everyone can see and add to. Better still, that list is online and always accurate, unlike paper lists that might have duplicates. Guests with smartphones can even check the list while in the store on the way to the potluck, helping out with last-minute needs.

An online potluck tool cuts down on the duplication, the hassle, and the potential for too much pasta.

Try It Out

If you’re planning a potluck or any group meal, try out Perfect Potluck or any of the other tools on the list below.

Other online potluck tools:

Help & Resources