Tag Archives: hotmail

From “To Do” to “It’s Done” – Online task management

One obvious way to use online tools for school and study is to help keep things organized.

What Is It?

There are different tools that will keep track of your to do lists for you, but they all have the same basic features. You can create specific tasks, organize them into lists or projects, set due dates for each task, and view these tasks in a single agenda or project-by-project. Some tools can do more, like send you notifications of tasks as they are due, or give you a mobile app for your smartphone to use wherever you go.

To see a variety of to do list tools, take a look at these:

How Is It Useful?

When you write out your to do lists on pieces of paper or on a calendar on the wall at home, it’s easy to lose track of updating the list or remembering what was due when. Using an online task organizer, you can keep that list in one place and get to it wherever you can connect to the web. If you have a smartphone or tablet, it’s even easier. Just like all of the online account or online collaboration tools we’ve looked at, it’s about keeping things in one easily-accessible place and not having lots of information in different spots.

Try It Out

If you have an online account with Google, Yahoo! or Hotmail/WindowsLive, use the help below to create a basic to do list and try organizing just one project to start with. It might be a class you’re taking, a report you’re writing, or even a project at home. Don’t try to organize everything all at once – start with something simple and add projects as you get the hang of it.

For a little more organization, or if you don’t have an online account, give one of other tools a try. Remember the Milk and Todoist are the simplest to use, but all of them are good for different kinds of projects. Look at the lists of features and see what works for you.

Help & Resources

Google Documents – Working together far apart

First, an apology – there was no lesson from LLO last Monday due to circumstances beyond our control. Sorry for the missed week, but we’re back today!

As you may remember, we posted early on in Learning for Life Online about online accounts being more than just email nowadays. During December, we’ll take a closer look at some of the things you get along with your Google, Yahoo and Hotmail accounts. This week, we’ll start with Google Documents (better known as Google Docs).

What Is It?

Google Docs is a service provided by Google to let users create and save documents entirely online. Just like the Microsoft Office programs (Word, Powerpoint, Excel), these Google Docs will let you write papers, draft resumes and cover letters, create presentations, put together spreadsheets and write and distribute online forms and survey – all completely online. You can switch from computer to computer to mobile device and always be able to work on your files. Best of all, you can share these documents with others and let them work collaboratively with you on the document. Think about all the party and project planning that would be so much easier without emailing lists back and forth.

Google Docs is made up of five different features:

  • Google Documents is like Microsoft Word. You create a document and type, just like with any other word processing program. Use it for resumes, letters, papers, flyers and so much more.
  • Google Spreadsheets is similar to Microsoft Excel. These spreadsheet programs are good for creating budgets, developing project plans, putting together party to do lists and similar tasks. The basic formulas you can apply do some of the math for you.
  • Google Presentations is their version of Microsoft Powerpoint. Create slideshows for school reports, conference talks, book discussion groups or any other place where you need to present visual ideas to a group of people. Best of all, you can embed the slideshows in a blog or website to make them available to everyone!
  • Google Drawings is a newer service. Use the shapes and drawing tools to add diagrams and flowcharts to reports, to sketch out a process for making household decisions or create an organizational chart.
  • Google Forms is a neat tool to help you create, distribute, and collect responses from online forms and surveys. Simple to set up and share, you can quickly put together a survey to choose an event date, get ideas for a potluck, figure out the best choices for paint colors and learn more about what people are thinking about anything.

For all of these, you can choose to share each document with specific people (invited by email) or publish the document publicly using a web link. You can also download most of the documents to your local computer in a variety of formats including PDF, which is useful for sending out documents that you don’t want changed.

If you’ve started a document on your own computer, you can upload that document to Google Docs to start a file there – you don’t need to do the whole thing over again.

How Is It Useful?

In addition to all the suggestions above, here’s a few ways you can use all of the Google Docs together. Let’s say you’re working with your friends or coworkers to put on a holiday craft fair. By using Google Docs, you can all share the documents, edit them from wherever you are, and save them or print them out as needed. So, create a flyer for the fair in Google Documents, put the price lists and the fair supply budget into a Google Spreadsheet, figure out the map of the artists’ booths in Google Drawings, add an online registration form to your website or Facebook page using Google Forms, and when it’s all over, give a presentation on how it all went using Google Presentations.

Try It Out

If you have a Google account, just click on the word “Documents” up at the top and try a few of them out. Start with things you know already – Google Documents would be a good one – and then try some of the others. If you don’t have a Google account, follow the links to each feature above and play with their demonstration documents. Watch a few videos on how each service works, then maybe sign up for an account and try it for real.

Help & Resources

Email – Some Definitions

Email is exactly what it sounds like: electronic mail. Emailed messages are sent from one address to other specific addresses directly, and may have documents, photos or other files attached.

Email Providers

Web-based email is email that is entirely online: you visit a website to log in to your account, your email is stored on your email service’s computers, and nothing is ever stored on your computer unless you choose to download it and save it. You can log in to web-based email from any internet browser in the world and from that service’s app on your smartphone or tablet.

Provider-based email is email that your internet service provider offers you as part of your service. Comcast, Verizon, RCN, or any other service provider may offer email that they store on their servers, like web-based email. You access this email using a web browser or from a web-ready television.

Institution-based email is email you get through work, school, or another organization. You usually access this email using a web browser or directly through a client (see below) on your work computer.

Self-hosted email is email you or a friend/acquaintance hosts for you. If you run your own website, you may also get email with that website address provided as part of your web hosting service.

Email Access

All of the above terms refer to who provides and manages your email address for you, in the same way that the US postal service is in charge of managing postal addresses for physical buildings. You can get to, view and store your email using either web-based email or client-based email.

Just as before, web-based email means that your email lives somewhere else out on the internet, not on your home computer. You use a web browser to go to your email provider’s page, log in, and view your email there.

Client-based email means that there is a piece of software on your home computer that you use to access your email. Microsoft Outlook and Mac Mail are two of the most common clients; Thunderbird, Opera and others are also available. Many of these clients also have apps for your iPhone or Android to let you receive your mail on your mobile device.

Help & Resources

Online Accounts: Email and more

Creating an online email account used to mean just that: you signed up for an email address. Now, all of the major web-based email services – Google, Hotmail/Windows Live, AOL and Yahoo! – also offer other tools like photo sharing, instant messaging/chat, blogging sites and more.

For example, your Yahoo account is also good over at Flickr and your Google account works with YouTube. Even your Facebook account can be used to sign in to and comment on hundreds of sites around the web. As this post was written, Google had just launched Google+, offering even more features with your single Google account.

What Is It?

How did this happen? As the email companies grew, they purchased smaller companies that had developed other interesting tools and added these new tools to the services they provided. Google bought Picasa, Blogger, YouTube, Picnik (a photo editing tool) and Orkut (a social network). Yahoo! bought Flickr, Match.com (a dating site) and Monster.com (job searches). AOL owns Patch.com (local community news & events), Going.com (event organization), Mapquest and many more.

How Is It Useful?

Having a single account to log in to many services means not having to remember (or write down) dozens of account name and password combinations. Many of the tools you’d want to create an account for are already bundled together. In fact, when you’re choosing an email service, take a look at everything else you can get with that one account and make your choices based on what might want or need to use.

How are all those individual tools useful? That’s a question we’ll be answering throughout this program.

Try It Out

If you already have an account with one of the big four (Google, Yahoo!, AOL and Windows Live/Hotmail), look around on the home page or menu bar to see what other services you have access to. Choose one tool you might find useful and log in with your existing account. Change a few settings and get started using the tool.

If you don’t already have an account with one of the above, take a look at each of them and see what services they offer. Choose one big provider and create an account, then start trying out tools to see what’s useful to you.

Help & Resources